Capstone Vietnam is organizing two StudyGlobal Education Fairs on Saturday, 4 August in Hanoi and Sunday, 5 August in Ho Chi Minh City (HCMC).  All officially accredited institutions of higher education (regionally accredited in the US) and officially approved secondary schools are eligible to participate.

 

There are well over 160,000 young Vietnamese studying in approximately 50 countries and territories.  The numbers by country range from 60,000 to a few hundred. The top host countries are Japan, the USA, Australia, China, and the UK. Other countries in the top 10 include Singapore, Canada, Germany, Russia, and France.

1. General Information & Top 10 Reasons to Join Our Fairs

This series combines both high schools and higher education institutions in one venue. However, recognizing that “one size does not fit all” and that you are tapping into different segments of the market, therefore high schools and colleges/universities tables will be arranged in different sections of the hotel ballrooms.

Fair Objectives

Fair series are an excellent way to introduce your institution to students and parents in different parts of the country who are eager for information about overseas study opportunities. It is often the connection you make with a student or parent that convinces to attend your institution over others. Capstone Vietnam’s StudyGlobal Education Fairs benefit both Vietnamese students and foreign representatives in the following ways:

For institutions

  • An opportunity to meet serious prospective students (and/or their parents) interested in gaining admission to a quality overseas educational institution

  • A chance to create or expand brand awareness for your school in Vietnam

  • Post-fair follow-up conducted by Capstone educational advisers

For students and parents

  • An opportunity to learn about the many advantages of overseas study

  • An opportunity to meet with representatives of officially accredited and approved educational institutions; and

  • Free initial advising provided to all participants for all participating schools. Refund 100% entire advising fee (except visa counseling if desired) if students enroll at a partner school.

Capstone Vietnam Services

  • Quick and convenient online registration

  • Institutional profile in the fair guide, which is distributed to all fair attendees, high school students and throughout the year

  • Advertising opportunities in the StudyGlobal Fair Guide

  • Additional logistical services (domestic flight booking, hotel reservations, ground transportation)

  • Qualified, pre-screened student volunteers/interpreters (included in fair fee)

  • Convenient and reliable shipping of your materials OR the less costly option of in-country printing at substantial cost savings

  • Translation of promotional materials (i.e., a fee-based service)

  • Pre-fair fee-based digital marketing opportunities

  • You will receive information about the students who visit your table(s). Follow-up emails sent to all fair attendees.

Participation Guidelines

Eligibility

Only officially approved and accredited institutions are eligible to participate.

Representation

Institutions may be represented only by faculty, staff, or alumni by the home institution, by a faculty member in Vietnam on a research or teaching assignment, or by local alumni. Note: No more than two representatives may be at a table during the fairs. This means a total of three, including your student volunteer.

Student Volunteers

Each school will be assisted by a student volunteer, who will help represent your school and facilitate communication with students and parents. You have the option of contacting your student volunteer(s) before you arrive. This service is included in the fee.

Visa Type

You should get a business visa from the Embassy of the Socialist Republic of Vietnam or one of its Consulates General with a letter of invitation from Capstone Vietnam that will be sent to you after you register.

Testimonials

Here’s what some colleagues have had to say about Capstone Vietnam and our fairs.

I have spent a lot of time living and working in Asia, but this was my first experience recruiting in Vietnam. I am very happy I joined the Capstone Vietnam recruiting tour. The in-depth knowledge and understanding that Capstone staff brought to and shared with the group was a great way to get introduced to the students, the schools and the educational system there. They provided a great infrastructure for us. I visited a lot of schools and talked to a lot of students I would not have been in touch with otherwise. It was educational, and even fun! (David Wivell, Associate Director, International Enrollment, Rochester Institute of Technology/RIT)

Capstone Vietnam organizes the best U.S. college tour in Vietnam. They cater to universities and community colleges and have many years of experience. Their knowledge of the market is unlike any other company in the region. I recommend using their services if you want to find high quality Vietnamese students for your institution. (Talia Popkovski, Manager of International Student Recruitment, Valencia College, Orlando, FL, USA)

After participating in Capstone’s four-city Vietnamese student recruitment tour, one can’t help but be impressed. From the leadership team to the coordinators and student translators, they were all friendly, caring, and professional. Capstone’s ability to network and effectively bring large numbers of Vietnamese students to the recruiting events was impressive. If you are charged with recruiting high-quality Vietnamese students to your institution, I have no doubt that Capstone will do a terrific job to help you achieve your goals. As an organization that not only knows how to connect higher education with high-quality students, but also knows how to graciously host colleagues an exotic and wonderful country, I give Capstone my highest recommendation. (A. Keith Dils, Ed.D., Dean, College of Education, Slippery Rock University)

We have worked with Capstone Vietnam over the past several years. They are exceptional partners in helping our college establish a strong presence in Vietnam. Their knowledge and understanding of the Vietnamese market and educational system has greatly supported our efforts to increase enrollments from Vietnam. Thank you, Capstone! (Diana Sampson, Former Executive Director, International Education, Shoreline Community College)

I was very pleased by both the quantity and quality of the students I spoke with at the Capstone Vietnam fairs. Five students completed applications as a result of the fairs and I have corresponded with several fair participants by email. I look forward to working with Capstone Vietnam again in the future. (Keila Ferree, Columbia College)

Top 10 Reasons to Join Our Fairs

1- Quality: Only regionally accredited institutions from the US and officially accredited institutions from other countries are allowed to participate. This is good both for you and the students/parents who attend our fairs. The main reason for this policy is that quality is far more important than revenue.   

2- Outstanding service: During their time in here, we take good care of our fair colleagues both professionally and personally.

3- Reputation: Capstone Vietnam is one of Viet Nam’s leading educational consulting companies.

4- Location: The two fairs take place in Viet Nam two major urban centers from which most overseas-bound students come.

5- Convenient and quick online registration and access to important fair-related documents, plus informative pre-fair updates.

6- Organic Attendance. Unlike some companies, Capstone doesn’t inflate attendance by paying schools to bus students in or hiring services that pay “students” to come. This is one reason we have a reputation for attracting serious students to our events.

7- Post-fair follow-up. Our staff follow up on all leads via email and phone. We will also translate a message into Vietnamese that you draft for your student contacts, including fairs and high school visits – at no additional charge.

8- Advertising opportunities in the StudyGlobal fair guide to increase your visibility during and after the fairs. The fair guides are distributed to students and parents in our offices and at public events until the next fair series.

9- Integrity: We always look for best fit schools for students and their parents.

10- Free Advising Services: All students who attend the StudyGlobal Education Fairs receive a free initial advising. Refund 100% entire advising fee (except visa counseling if desired) if students enroll at a partner school.

2. Fair Dates, Sites and Fees

Date

Country

City

Fee

Literature Only

Saturday, 4 August

Vietnam

Hanoi

$1,600

$700

Sunday, 5 August

Vietnam

HCMC

$1,600

$700

The fee includes fair registration, a student interpreter, a group meal, full staff support in each city and ground transportation to related events.  It does not include domestic flights and hotels.  (We are happy to help you make these arrangements – at no charge.)  We expect between ___ and ___ attendees at each event.  

Note: “Literature only” means that a carefully screened and trained student volunteer will represent your school and be prepared to answer basic questions.  We will introduce you to your volunteers before the fairs.

Discounts

Early bird:  5%, if you register by 15 May 2018

Capstone partner:  5%, if you’re not already a partner and are interested in becoming one, please let us know and our partner relations manager will contact you.  

Summer 2018 Deadlines

Priority Registration Deadline: 15 June 1018.  An early bird discount of 5% will be applied to your invoice if payment is received by 30 May 2018.  

Final Registration Deadline: 15 June 2018

Payment Deadline: 30 June 2018

3. Online Registration, Payment and Shipment Policies

Method of payment

After receiving your registration, we will send you an invoice within a week with instructions about the international wire transfer or other method of payment. After you wire the payment to Capstone Vietnam, please fax the wire transfer confirmation to us at 84-24-3938 8456, or email a scanned version to us at This email address is being protected from spambots. You need JavaScript enabled to view it.

Cancellation Policy

50 days + before the first fair: 70% refund

30-49 days before the first fair: 50% refund

0-29 days before the first fair: No refund

If payment has not been made at the time of cancellation, Capstone Vietnam will invoice institutions based on this refund policy.

Shipment of Materials

If you are based in the US, OCS is Capstone Vietnam’s official fair courier service. Participating schools that ship with OCS send their materials to OCS in Boston. OCS handles the rest, including address labeling, export documentation, and payment of all duties and taxes. You will have no customs clearance worries. We strongly encourage you to use this service. Detailed shipping instructions will be emailed to all registered participants. OCS is the best option because of the quality of its ground team.

If you wish to ship your materials directly, your best choice is Fedex or DHL. However, even with Fedex or DHL, there are times when materials are held up in Customs and a fee might be required to obtain them. Occasionally, Customs does not release materials in time.

If you are in another country, please use an express mail service and send your materials directly to our offices in Hanoi and HCMC:

Capstone Vietnam in Hanoi: 8C, Hai Ba Trung, Hoan Kiem District, Hanoi, Vietnam

Capstone Vietnam in HCMC: 22 Tran Quy Khoach, Tan Dinh Ward, District 1, Ho Chi Minh City

Translation and In-Country Printing of Materials

If you have not already done so, it is essential to have your promotional materials translated into Vietnam. Keep in mind that most Vietnamese parents do not read English and they are the key decision makers.

Capstone Vietnam can arrange to have your promotional materials printed in-country at additional cost. The advantages of in-country printing are convenience (e.g., no problems with Customs) and substantial cost-savings, including printing and shipping. We can also ship materials to a recipient of your choosing in Vietnam (e.g., agent, high school) – at modest cost. Contact us for more details and references.

4. Marketing and Promotion

Capstone invests a considerable amount in marketing and promoting its fairs series, including high school outreach, online marketing, extensive use of social media (e.g., Facebook), mass emails, a promotional video, flyer and poster distribution, street banners, phone calls, text messages and the use of teams of student volunteers in each city. Attendees have the option of registering online, the main advantage of which is streamlined entry to the fair, on-site registration. Our goal, in the words of one colleague whose testimonial appears below, is “to attract authentic prospective students.” We dot our I’s and cross our T’s, meaning we secure all the necessary permissions from the authorities for the fairs and related activities.

In addition to the usual pre-fair publicity, we offer several marketing options designed to generate additional student/parent interest in your school. We’re also willing to organize individual info sessions before or after the fairs on a first-come, first-served basis. Costs vary, so please contact us for more information.

The Capstone Scanning System, which has received positive reviews from colleagues, allows you to scan student information using a barcode scanner, which we supply at no additional charge, or a QR Code scanner using your iPhone or iPad. This means you have real-time information about the students coming to your table, which facilitates quick follow-up.

Institutional Profile in the Fair Guide

We publish a StudyGlobal Education Fair Guide that is distributed free of charge to all attendees. The fair guide provides basic information about institutions, the visa application procedure and the institutions participating in the fair, including programs, tuition and fees, admission requirements, etc. To get an idea of what the fair guide will look like, follow this link to have a look at the fall 2017 StudyUSA Higher Education Fairs fair guide

Extra copies of the fair guide will be distributed at the offices of Capstone Vietnam, its partners, selected high schools, etc. until the next fair series.

Only institutions that submit their Institutional Profile by the registration deadline will be included in the fair guide.

Color

Full Page Mono

[Size/Length290mm x Width200mm]

 

Specifications

Artwork must be submitted on CD or via e-mail. Data format must be in one of the following:

- Adobe Illustrator 9- EPS- PDF (High Quality Print)- Photo of College in horizontal (at least 300dpi)

Advertising in the StudyGlobal Fair Guide

Advertising in the fair guide is open to all officially accredited educational institutions, regardless of whether they participate in the fair series.

Advertising highlights your school and signals your interest in welcoming Vietnamese students to your campus. Those that do not participate in the fairs can use advertising as an opportunity for fair attendees and others to learn about study and transfer opportunities and the many advantages of attending their school.

Advertising Information and Pricing

Size Options

Cost

Color Half Page (at the end of the fair guide)

$400

[Size/Length140mm x Width200mm]

 

Color Full Page (next to your profile)

$600

[Size/Length290mm x Width200mm]

 

 

Specifications

Artwork must be submitted on CD or via e-mail. Data format must be in one of the following:

- Adobe Illustrator 9- EPS- PDF (High Quality Print)- Photo of College in horizontal (at least 300dpi)